location where food stampses are applied for. so that help them therethv moscone center as needed. treasure island and dpw on there, some security as dpw goes out in the neighborhood for a speedy abatement. so, our next slide talks about our positions. as i mentioned, you know about 89% of our budget is personnel. so, it's important to look at as our sworn fte. last year, we have 22 13 positions, sworn positions budgeted. next year we will be at 22 01, which seems a little downtowner intuitive, but we are in a major hiring initiatives. and the reason for that is is that we have more people retiring than we have hiring right now.

civilian positions are going on, part of our recivilianization plan getting officers back to do patrol duties, and having civil yens be at headquarters basically. there is a breakdown of the airport and our other sworn officers and civilianses as well. we have civilians at the airport for public services. and then all others are in administration essentially. this next slide is interesting, i think, because it shows the progression of when we implement our hiring plan, it's a very aggressive plan but it will take us to december of december 18 to get to full staffing. so, i think you know, last year with the mayor's help we were able to get a lot of money to get up to full staffing.

but as you can see, what would have happened, the purple line indicates what would have happened had we not been funded for all these academy classes. so, you can see that there was a recognition by the mayor's office as well as others that we really did need to hire. it's also interesting to note that this summer in june of 13 we will be at 1644 is a pretty low number. so, the good news is that the hiring plan is going very well. we've been able to recruit a lot of people. so, our goal for each year is 150 recruits. and the 30 that you see in 2012-13 are additional 30 positionses that the airport is funding. so far we've hired 110 people and they're in process. we've had a class of laterals

and two full academy classes. we plan to hire 20 laterals in april and another 50 recruits in may. and our recivilianization plan, essentially the concept is that throughout the years we have lost civilian positions due to budget cuts. and, so, officers have come back into administrative duty. so, with the mayor's help in april when we started to negotiate, we identified 52 positions that are performed by officers that could be aloely performed by civilians. so, in 12-13, we got 21 civilian positions then allowing 21 officers to go back on the street. and in 13-14 that number is 31. and we have made a lot of

progress in hiring our 21 positions. fully half are either filled or in recruitment status or backgrounds. so, that is going very well. in addition to our hiring plan of academies, civilianization, last year there were some scheduling efficiencies that were instituted. primarily what that entailed, we had officers working 10-hour days or working four days a week. and they were switched to working five 8-hour days. so, essentially by doing that we have about gained 56 ftes per year at no cost to the department. so, that's an incredible savings that is ongoing. and significantly more officers are now able to be assigned to

nights and weekends. so, our new public safety building is going well with steel construction began last month. construction is slated to be completed in 2014 with the department moving in in october of 2014. so, that's very exciting for those of us who have our offices at hall of justice. we are working with dpw to develop the new strategy as well as finalize the furniture, the fixtures, the i-t equipment that's going to be inside that building. every year we are asked by the controller and the mayor's office to put together a list of it projects that we would especially like to cull out or

major initiatives. so, these are the four items we have specifically asked for funding for through the mayor's office. it goes through a committee. the [speaker not understood] committee and they make recommendations to the board. we would like to expand our current data warehouse to include search capabilities and develop an application for a mobile device. we need to improve the connectivity of the network essentially in the patrol vehicles. so, the laptops are more efficient. we are looking at trying to secure funding for mobile devices for all of our officers and that device has not been determined yet, but that's something that we're working very hard to. and finally, we're asking for money to develop a website which is a community sharing of crime information sort of an interactive website where the public can ask questions, give

us information, you know, provide videos, photos from crime incidents. it's very exciting. so, that's another initiative that we're asking for. we will not know till probably mid april what the recommendations of the [speaker not understood] committee will be. the capital improvements i believe are modest. we've gotten in last year, as you recall, we're in a two-year budget. we were approved for the stables. we received 2 27,000 for a roof and repair to a structure. * and like we said, range renovation was a half a million dollars and those projects are on -- ready to go. and in 14-15 we've asked for a couple of important things. the mission station needs some security sensing, skew me. it's a high-risk area. so, this will provide some

limited access into the station. the traffic division needs to be relocated from the hall of justice. because we're going to be vacating the hall of justice. so, we're looking for a spot for the traffic. and then there is very specific district station in the academy improvement. the sally 4 parking lots, hvac, water heaters which are, you know, things just our stations are older and they need, they need improvements. and i don't think we're going to get new stations in the next budget. and finally, we are going to be approaching the mayor's office and asking for some additional money for vehicles. our fleet is very, very old. if you see it outside the halls of justice, 79 or 27% of our marked cars have over 100,000 miles.

we have vehicle service since 1985, we have six. 350 of our vehicles are allowed because, as an exception to the city's environmental clean air policy because we're public safety. so, you know, the need is great and i believe there is a recognition of that from the mayor's office. however, we're just hoping that we can push that priority this year. it is an unfunded liability. obviously we have a five-year replacement schedule that we're looking at implementing with the mayor's office. it's quite detailed, and it really articulates well our need for new cars. and i think if you talk to any of our officers, none of them would dispute that. and, so, i know that was pretty fast and furious, but you know, we're open for any questions

now or later. >> great. you just heard dr. marshall, this has been an incredible presentation. thank you. it's right to the point. it has the exact numbers. it's excellent. so, thank you very much. with reference to the fleet, i see that, 350 of our cars are 12 years or older? >> that's correct. >> and the rule is were they nonemergency vehicles, we wouldn't be allowed to use them by the current code. so there is an exception in the code for emergency vehicles and director began on and carolyn did just a terrific job with the budget. we're so lucky to have them. one thing that's not in there, though, in the thing, it's sort of unspoken or common sensical. the maintenance on these cars, our maintenance bill is tremendous. and, so, if the fleet were newer, if the fleet were more efficient, with the uncertainty of gas prices, a lot of variable costs would all of a

sudden become very predictable if the cars were on a five-year replacement schedule, on warranty and on and on and son. so, just from a common sensical reason, i'm sure those 1985s are off warranty and pretty much on the city dime. >> it is also an officer safety concern. we're putting our officers in bad equipment. and the public, so, thank you very much for doing that. and, again, this was an excellent report. again succinct to the point and this is perfect. i'm going to keep this one. commissioner kingsley? >> ms. gannon, thank you very much for the presentation and the materials. the capital outlay, is that primarily the new public safety building? you're nodding yes. >> yeah, 8 million of that is for the new public safety building. for the furniture, for just cubicle computers equipment, anything that's not attached to the building is the way the

engineers have told me. that's what the 8 million coffers. the other 1.6 is essentially the debt service on our leased vehicleses. as you may know, we supply some of our vehicleses directly through the general fund and some are paid through public finance. so, there is like an interest payment on -- and that's an accumulation of several years. >> are we directly working with the construction company that is building the public safety building or is that going through a different arm of the city government? >> well, dpw is taking the lead. they're the project managers. however, we have, as you may recall, retired captain john goldberg is working with dpw.

and interfacing with the construction. and captain connolly is working directly with project managers. i can say that the design team has been involved the staff a lot. i mean, they've come by with presentations and samples and taken us over to the puc building to see what works, what doesn't work. so, i think it's been an interactive process. >> nor oriously construction projects get out of hand or go beyond budget. * notoriously bay bridge, fine example. do we have -- is department of public works, are we using a dispute resolution board on the side to make sure that, you know, this stays on track? what do we have to assure us that this is going to be built within budget? >> well, i know that dpw is

very concerned about constantly staying on track and they have a very sophisticated project controls system that monitors the cost. in terms of the dispute resolution, i'd have to get back with you on that. >> that's okay. i'm more concerned around safeguards that we have in place to assure that we don't get, you know, 75% the way through and find out in the last few months that we need to come up with another, you know, 3, 4, $5 million or something of that nature. >> i think the mayor's office is going to help us stay on target for that. >> good. >> and we do have a good model. the new public utilities building was built within budget and on time. and that's sort of the model that they're using and there is an engineering [speaker not understood] escapes me at this moment, but it's like a

parallel process so it's designing and building. so, that has sped up the process. and i know that the mayor's office has been meeting with dpw and our representatives quite frequently about the cost. >> i also know that the recession, we are hurt in a lot of areas, in the areas of construction it helped because there was so much value engineering done for a lot of the bids that were -- came in at x, came in at y. which helped with budgeting actually all budgets across the city, not just the police department. >> great, thank you. >> commissioner chan. >> thank you for your presentation. i just have a question about the it projects. this is something i ask every year because i'm always hoping this is something that will happen. for the mobile devices, i assume it means like blackberries and specialized devices to give officers a connection to criminal databases. my hope is this also includes cell phones for officers -- >> it means a phone. >> they can use it for all of

the above? >> it means a smart phone. >> is this related to fingerprint, being able to take fingerprints in the field also or is that different? >> you know, director griffin -- at some point in time the answer to everything is hopefully yes. now we're shopping for the smart phone that would best give us access and we're working closely with folks in the attorney general's office to figure out how we can clip that on a smart phone. the security is called fip, not secure enough on an i phone which is just as well because it would be outside of our price range. [speaker not understood]. it appears that an android type smart phone would be capable. san diego had it out, but it didn't meet the [speaker not understood] requirement so they were told they had to take it back again. so, right now we believe that

there is a mobile oracle map that matches with our data warehouse at the very least take the crimes out of warehouse and allow the officers to have a phone. and as we get more access, again, all the rules with regard to criminal justice information were all written before there was the ability to get things electronically. so, we're engaged in those conversations, but yes, fingerprints, however, would be clep data. it's all a work in progress, all part of the plan. >> thank you. and just [speaker not understood], i think it would be great to have mobile devices that will allow the officers to access [speaker not understood] line and include as many of those related language budget items as possible. do think the mayor's office and board of supervisors would be receptive to that piece. >> it will. >> thank you. >> dr. marshall. >> wonderful presentation, great. i've seen a lot of these and go right to the top.

it looks like the two-year budgeting idea was a good one. it allows you to -- gives you a little planning and you can tweak things here. this also allows you to see where your ideas and your priorities lie for the next year. i like this a lot, the sworn hiring plan. it's interesting to see where we would have been [speaker not understood] by the middle of what, june? we've been down to 14 80 officers, 500 away. my only thought here, i just want to make sure this is true. in terms of reaching full duty by december 2018, if these [speaker not understood] academy classes are projected to be, i'm assuming this takes an anticipated retirement, right? >> yes, it does. >> just want to make sure.

thank you. >> for our timeline, when do we get to see the actual proposed budget? this is a presentation that summarizes budget -- the budget plan. when do we get proposed budgeter? do we not see it for two years? >> next week. >> we're still awaiting some members from the mayor's office and from some of our other departments. but next week. >> essentially, this is what it looks -- >> essentially this is what it looks like. we haven't loaded it into the budget system. but this is our calculations. we can come back next week. but essentially this would be the numbers. but we can come back with more detail. >> to the extent you can do it, that will give us as much notice and time. in previous years the commission has gotten a budget

[speaker not understood]. >> it's never been a two-year budget before. so, you've not -- the two-year budget in great detail last year, this is the mid point of a two-year budget. so, it's already been cast. and we had to come up with the $1.5 million in revenue -- >> just sort of recognizing the revenue. >> expenditure adjustments revenue, allowances to come in with what we had to give the mayor back. but everything else is, again, with a budget that's basically 90% personnel and $10 million in furniture for a new building, the budget pretty much is what it is in its second year. >> should we be voting on it? i know in previous years we voted in terms of recommending -- you've already down it so we're not going to do it for this coming year, okay. last year i don't think we even approved it. we were concerned about not getting enough time. yeah.

>> [speaker not understood]. >> if you remember last year, the mayor's office was still working with the votes on the board of supervisors to decide, if you recall i gave you the five class 4, class 3, no class plan. so, what you're seeing today is the adopted plan and then that line that commissioner marshall spoke to about which you grabbed hold on last year that if we depth get any classes. so, the current staffing plan is what it is, but what is critical to that, that is a sick-year staffing plan, but the staffing plan will be approved in two-year increments. so, it is very important for the commission next year when we come back that we insist on carrying forward with what we were told was the plan for the next three two-year budgets. >> i want to thank you again. it is an excellent budget. chief, we're talking about staffing. that was great graphic about

the purple where we will be if the mayor didn't come through and the board of supervisors didn't come through the staffing. so, if we start another academy class this week if i'm not mistaken? >> we did. i spoke to them on monday. in spite of this aggressive hiring plan, you can tell by your chart that we will go below 1650 which will be the low point in many, many, many years if not ever before we start to go up. so, when we dwelt to 2013 is going to be a very challenging year meeting many of the same benchmarks that we hit last year as far as having a good year for crime and events here in the city. so, come christmas, we will be where we were last summer for low staffing. i remember we were all saying last year when we had a violent june that it was -- staffing was a big deal. we won't even be back to that until christmas. but starting in 2014 we really start to pick up our numbers. >> and maybe we can implement some other thing, example

retired officers to come back and fill those spots if we need to if we don't get there. i have to tell you, i said this at the police academy graduation. a lot of thanks goes to the mayor and the board of supervisors. we don't need to look across the bay and see what the results are when you start laying police officers off. and san francisco is too proud to do that, it's such a great city. so, i'd like to thank paul [speaker not understood] in good shape. i want to thank the chief of this commission. >> thanks. >> thank you. >> and that concludes my report. >> please call item 2b. >> i have a question for the chief. >> commissioner loft us. >> sorry, quickly, chief. one thing is i know with also commissioner de jesus and myself, ask about apps for armed prohibited persons. i can't underscore enough the significance of the chief reported that they cleared the backlog. there's no backlog. and 81, getting 81 of those guns off of our streets is so

significant, i know there are departments across california that struggle even to get the lift and to do anything with the list, note this department, while your staffing levels are at a low have prioritized that. the fact that these are long guns and assault weapons, these are the big guns to your point. there's no hand gun registry. so, someone who made these prohibited and has a hand gun, you can't go and find that person as easily. so, this is really significant. i just really want to commend the department for that. that's something to be really incredibly proud of. and then the second thing is just i know ms. brown is here. she has been such an incredible advocate of making -- solving auberry's murder, something very personal i think to many of us. and it's another point of hearing that inspector jones is retiring is just a reminder of how much we're losing in this department, so much expertise. so, i know that this is something i'm sure the department is already planning to do. but when that case is transitioned, certainly, i

don't know when inspector jones is retiring. i'm sure it's in june, but -- and again, i'm saying this only to say it because i know you guys would already do t. certainly keeping ms. brown involved and keeping us aware of what is going on with that investigation because i think she's a very powerful advocate for that case. so helpful. >> again, preaching -- >> preaching to the choir, chief, i know. >> there is no statute of limitations on homicides. they will never be closed. they will always be transitioned to the next investigator. we had talked before. we are aware of who the number one suspect is and that's just coming up with what we would need to put a case before a jury is the problem. >> maybe we'll catch a break on that case. thank you. >> and every person that possessed a firearm was a prohibitive person, but not every firearm possessed was an assault rifle, but there were some in there. >> thank you. call line item 2b. >> item 2b, o kirk kerkorian c director's report, discussion.

review of recent activities, occ's budget presentation for fiscal year 2013-2014. >> thank you. good evening, director hicks. good evening, president mazzucco, chief sur, and members of the audience. you have before you a report from the occ dated today that sets forth the occ's budget reduction target for 2013-14 and 2014-15 budget cycles. in spite of these reduction targets, we have three goals in our budget, and that is to maintain current staffing, to obtain a $40,000 augmentation for vehicle replacement, and to obtain funding for two new positions. the occ's budget reduction targets are 39,308 for two years running. our baseline budget is $4.6 million, but it includes $4.1

million in personnel costs which, like the police department, comprise 89% of our budget. the personnel cost fund 34.75 positions. the remainder of our budget is for operations. but of that $4 88,000 for operations, 63% of it goes to rent our space at 25 van ness avenue. to meet the 1.5 budget -- 1.5% budget reduction two years running, it would be a total of $78,000. and since we do not have discretionary money anywhere else, we would need to eliminate an investigator position that would reduce our journey level investigators to 16. and then with that saving, we would purchase two hybrid vehicles. our vehicles are 1999 vehicle,

one is a crown victoria that we inherited from the police department. the other is a honda civic. under the city's environmental policies, we must retire these vehicles by 2015, yet there is no money in our budget for replacement. going back to 2007, when the city controller issued its recommendations for occ process improvement, they stated that best practices is for investigators to have 16 cases. with the staffing, 17 investigators and an office inventory, case inventory of 300 cases, an investigator's caseload would average 18 cases and with 16, an investigator's caseload would average 19. that's assuming everyone is in place. however, we have one investigator out on parenting leave and another one will soon follow her. so, it does reduce the number

of investigators when folks go out. we have refrained from filling two of the 17 investigator positions until our budget showed enough money to fund them. we are underfunded in salaries. in one of its recommendations, the controller's office determined that occ investigation should be completed within nine months or 10 months at the latest. what i have seen in patternses of case completion is that with more investigators, the number of days it takes to close cases is going down. however, what is slowing us down particularly in sustained cases that we have an inadequate legal staffing because when you consider that there are 16 or